TA Resource Page

TA Workload Form (Allocation of Hours Form)

Link to Download: TA Workload Summary Form (Fall & Winter Term)
Link to Download: TA Workload Summary (Summer Term)

Instructions for Professors

An allocation of hours form must be completed for each employee. One copy must be placed in the employment file of the employee and one copy given to the employee.

1. Please fill out the TA Anticipated Workload Summary (Allocation of Hours Form),
2. Meet with your TA(s) to discuss your workload expectations, and;
3. Email a copy (hist.grad@ubc.ca) of the form to the History Graduate Student Support for the TA’s employee file.

Sample TA Workload Form

General Information about TA Workload Form (Allocation of Hours)

(From: https://cupe2278.ca/how-we-help/hours/allocation-of-hours-form/)

As per Article 12.02(a) of our Collective Agreement, at the beginning of the term, all instructors are required to provide their TAs with an itemized allocation of hours for the term. This form documents the allocation of hours anticipated to be assigned to the Teaching Assistant for the duties itemized below. You, the TA, and the instructor of your course should keep a copy of this form for your own records.

The purpose of this form is to help both the TA and instructor allot adequate time for the duties of the TA. It is a tool to help plan the term and should facilitate discussion between the TA and instructor. It will also delineate reasonable expectations for the course. This form recognizes that courses can evolve over the length of a term and supports ongoing discussion between the instructor and the TA as to the ongoing allocation of hours.

Additional Notes about History Department TA Workload Form

A. For New TAs only: In-Service Training/TA workshops.

All new TAs are required to participate in one cycle of the History Department's TA Training Program.

Number of Hours to Allocate on TA Workload:

• Please refer to the TA Orientation/Workshop Schedule below (Item #2), or;
• Contact the TA Director.

The TA Orientation Day, and TA Workshops is scheduled by the TA Director in the summer session before the academic year begins in September.  The schedule will be updated on the TA Resource Page as soon as it is available.

B. Vacation Hours

Number of Hours to Allocate on TA Workload:

• All TAs have some vacation hours: 8 hours per term (4-months), prorated for smaller appointments.

C. Online Anti-Bullying Training (Certificate)

Number of Hours to Allocate on TA Workload:

• For new TAs only: 0.5 hours

All new TAs are required to complete the online anti-bullying training within the first two weeks from the start of their very first teaching assistantship.  Training consists of an online presentation and a small quiz.  Once your Job Appointment is set up on the Human Resource System (called Workday), students will receive a Workday notification to complete the online training.   If students have completed this previously, they do not need to take it again.

D. Online Privacy Fundamentals Training (Certificate)

Number of Hours to Allocate on TA Workload:

• For new TAs only: 0.5 hours

All new TAs are required to complete the online Privacy Matters training within the first two weeks from the start of their very first teaching assistantship.  Training consists of an online presentation and a small quiz.  Once your Job Appointment is set up on the Human Resource System (called Workday), students will receive a Workday notification to complete the online training.   If students have completed this previously, they do not need to take it again.

New Teaching Assistants in the History Department are required to participate in the TA Training Program (TA Orientation Day and Workshops).

The TA Orientation Day, and TA Workshops are organized by the TA Director.  If you are a new TA, and haven't received information about the TA Training program, please contact the TA Director (Professor Laura Ishiguro) for more information.

If Professors have TA(s) that need access to your course(s): 

• TAs need to be hired into the HR system to show up as an eligible TA to add to a CANVAS course.
• Jason Wu (hist.grad@ubc.ca) is your department timetable representative (T-Rep), and will enter your TA(s) into the SIS system as the final step after the TA job appointment has been approved and appears in the HR system.  Once the TA is assigned on SIS, this will automatically grant access to CANVAS.
• In terms of a timeline, TAs are entered into the system approximately 1-2 pay periods before the course starts.

How can professors check to see if your TA(s) already have access to their Canvas Site: 

• Go the People tab in your Course Navigation menu.
• If you do not see your TA(s) listed, please contact your T-Rep.
• If you do not know who your T-Rep is, please check thisFull List of T-Reps.

To help your TAs get ready for to support your classroom, please let them know that Arts ISIT has TA focused workshops and ensure they self-enrol in the Arts Teaching Assistant Training site in Canvas.

Contact Person if the professor’s TA does not appear on CANVAS: 

If you have any questions about adding your TAs to CANVAS, please contact your Department T-Rep (jason.wu@ubc.ca or hist.grad@ubc.ca).  If you contact ARTS IT for assistance with adding TAs to CANVAS, your request will get forward to Jason Wu (History Department T-Rep).

Location:
Rooms 143, 145, 147, 149
Auditorium Annex A
1924 West Mall V6T 1Z2

Instructions for TAs:

1. Please find your TA Room Assignment below.
2. Please email your office hours (Day and Time) to hist.grad@ubc.ca and this information will be inputted into the Room Assignments below.

Room Assignment:

Important Notes about TA Office:

1. Each TA’s Physical UBC Card will serve as the swipe key card for access to all of the rooms.
2. Each TA is assigned to one of four TA Offices.
3. Please note the fridge in 143 is for all TAs to use (hence, shared access).
4. Each office shares 5-10 TAs per term. TAs are assigned at random and evenly distributed across all of the rooms.
5. TAs work out their office hours with the other TAs in the shared room.
6. TAs are assigned a primary/designated room, but have access to all rooms in case there are unforeseen circumstances (For example, a TA can use an adjoining empty room to meet with their students if their designated room is temporarily occupied by another TA.
7. TA offices are primarily for Office hours. Office space not being used for office hours may be used for TA prepping, marking, etc.
8. Due to close proximity with other student offices, please be respectful of noise. Casual conversations should take place outside of the office area.

If you are not able to access the TA rooms with your student card, please send an email to hist.grad@ubc.ca to check if your student card is activated for Swipe Card Access.

The History Department Teaching Assistant Offices are located at:

Auditorium Annex,
1924 West Mall,
Vancouver, BC,
V6T 1Z2

The TA Office rooms are 143, 145, 147, 149 and 152.
The entrance is Door H (143A).

For your reference, 143A is shared common area out front.

1. How are TAships paid out? Who to contact if you have questions about pay?
Teaching Assistantships, set up on the Human Resource System (Workday), are paid out semi-monthly (middle of the month, and end of the month).  Once the TA job appointment is set up on Workday, employees will receive a notification to complete an on-boarding process which includes instructions on how to set up their direct deposit payment on Workday.

2. Who provides the TA Workload Form? What if you don't receive one?
As per Article 12.02(a) of our Collective Agreement, at the beginning of the term, all instructors are required to provide their TAs with an itemized allocation of hours for the term. This form, called the TA Workload Form, documents the allocation of hours anticipated to be assigned to the Teaching Assistant for their duties. If you do not receive a TA Workload form at the beginning of the term from your professor, please contact the TA Director for assistance.

3.  Are there TA Mailboxes in History Department Office?
Each History Department TA is assigned a mailbox in the History Department Office (Buchanan Tower, Room 1297).  TA mailboxes are located just inside the main office entrance on the left hand side.

4. How to set up UBC email for professional capacity?
Once your TA Job Appointment is set up on Workday, the TA will receive a notification to go through an on-boarding process which includes instructions on how to set up an employee email (designated as "(at)mail.ubc.ca").  If TAs set up an employee email, this will be the default contact email that will appear on the UBC course schedule for the TA.  If the TA chooses not to set up a UBC email, they can use their UBC student email (designated as "(at)student.ubc.ca") as their employee email.

5. What about re-applying or renewing your TAship for next year?
Anticipated TA positions for the next academic year are posted by ~March 31st.  The anticipated TA positions will be be posted on the Department's Physical TA Bulletin Board, and on the Department Website's TA Opportunities Page.  Returning TAs should renew or re-apply for next year's TAships by filling out the online application/renewal form on the TA Opportunity page by the April 30th deadline.

6. Am I eligible for a UBC Zoom License if my professor requires me to hold online tutorials as part of my TA work?
UBC has a campus-wide license for Zoom as a platform for delivering courses online and larger meetings. Instructions on how to request a UBC zoom account can be found here (Learning Technology Hub), here (UBC IT), or here (UBC Zoom).