Funding

(From History Department)

Graduate students are now eligible to receive travel funding to attend a conference at which they are presenting a paper.  Over the course of a graduate career, each MA student will have access to $1,500 to attend conferences, and each PhD student will have access to $3,000. Eligibility continues for up to four months after completion of the degree. As per University guidelines, payments will be made via reimbursement.

Per UBC travel policy, reimbursements happen after travel/event has occurred.  In order to provide some flexibility, students can go to more than one conference and can decide how much to submit for reimbursement.

Steps for Reimbursement:

1. Request Permission from Department Head and Head's Assistant

Please submit request for approval (via email) for reimbursement of conference travel to both the Department Head and Cc: the Head’s assistant.  (The Department Head’s assistant will need to record the amount of your reimbursement).

Note: The Head’s assistant is currently in the process of hiring. For now, in the place of the Head’s Assistant, please Cc: Jocelyn Smith (josm@mail.ubc.ca)

After receiving approval for reimbursement from the Department Head, please follow steps #2-3.

2. Prepare your documents

Please make sure to have the following information ready before applying for reimbursement:

• Copy of Emailed Approval from Head of Department (See Step #1)
• Proof of Conference Presentation: Provide proof of presenting a paper at a conference (usually a copy of the page from the conference program showing that you are presenting works, or email confirmation from the conference organizers, etc.)
• All Receipts/Tickets: All receipts related to reimbursement.  If flying, the ticket stubs are also required as well as the receipts.
• Student ID Number
• On Student Service Centre (SSC), please make sure your most current mailing address is updated on the system.

3. Submit Online Reimbursement Claim:

Submit your request through the ASC (Arts Service Centre) by using the TRAVEL EXPENSE SUBMISSION FORM.  The ASC has a "student expense report initiator" who will process the reimbursement claim.

Key Details to input into the form:

• Under Travel Request: Select "Travel Expense Claim" from the drop-down menu.
• Under Employee or Student Number: Input the letter "S" and enter your student ID Number afterwards (Example: S1234567).
• Under Conference Name or Purpose of Trip: Input History Department Graduate Student Conference Travel Reimbursement: "Enter Name of Conference".
• For Speechart/Worktag: Input PM005469
  (Use the form to list all your conference travel expenses such as Travel, Registration, Accommodation, etc.)
  

• Under the "Attachment Receipts and other Documents" Sections:
  • Attach copy of "Emailed Approval from Head of Department (See Step #1).
  • Attach all receipts listed for your travel expenses.
  • Attach copy of proof of participation in conference.
  • If Flying, attach copy of both ticket stub + receipts.
• In the Additional Comments Section: Input History Graduate Student Conference Travel Reimbursement AND Indicate whether you are a MA or PhD student. (E.g. "MA Student" or "PhD Student").

Example:

History Graduate Student Conference Travel Reimbursement - MA Student
or
History Graduate Student Conference Travel Reimbursement - PhD Student

(For the student's reference:  It's crucial that the ASC reimbursement claim form is identified as a graduate student claim.  This is the reason for instructing the student to input the information in the additional comments section.)

4. Click Submit

(From G+PS)

The Faculty of Graduate and Postdoctoral Studies (G+PS) offers travel grants, limited to $500 per degree.  Graduate students who present a paper or poster at an official conference or symposium are eligible for travel support to a maximum of $500. Expenses include travel (at economy airfare prices), accommodation, conference registration, meals.

Please see the link below for eligibility and application details:
https://www.grad.ubc.ca/awards/graduate-student-travel-research-dissemination-fund

(From History Department)

Graduate students may apply for a combined total of $45,000 for summer research travel. Priority goes to students who have not already received summer travel funding. These travel grants will continue through the summer of 2020; continuation beyond that will be dependent on the department’s future financial situation.

Eligibility:
Only UBC History Graduate students are eligible to apply for these writing fellowships.

Timeline:
In February of each year, a Call for Applications for Summer Research Travel (“Summer Research and Writing Fellowships”) will be sent out to graduate students via the weekly emails to the listserv.

Applications will be due March 1.

Recipients will be notified and paid via direct deposit in April.

William G. Black Memorial Prize

$3,000 for the best essay on Canadian citizenship. Please send in submissions prior to May 2021. (only for students without a graduate degree)

Chinese Railroad Workers’ Commemorative Scholarship

This $1500 award is given annually to a graduate student whose work will make an important contribution to an understanding of multiculturalism in Canada.

Frederic H. Soward Memorial Fellowship 

This $2000 award is presented every second year to a full-time graduate student in history studying international relations.

Robert A. J. McDonald Memorial Scholarship in History

Awards totaling $3,150 for outstanding graduate students in the Department of History specializing in the history of British Columbia.

The Consular Corps of British Columbia Graduate Scholarship in International Relations

This $2500 award is presented every second year to a graduate student pursuing a topic in international relations.

The Native Daughters of B.C. Scholarship

This $1500 award is presented annually to a graduate or undergraduate student in history who is studying B.C. history and conducting research in the provincial archives.

The Conway Travel Scholarship

This $5450 award supports honours and graduate students travelling to Germany as part of their program.

William D. Wray Graduate Scholarship in Japanese Studies

This award supports graduate students from any discipline specializing in Japanese Studies.